Office of the Registrar

The Family Educational Rights and Privacy Act of 1974 (P.L.93-380, S513) signed by the President of the United States became law as of November 9, 1974. Included in this law are requirements related to the privacy of student files and records.

The law specifically states that no institution of higher education shall prevent its students from inspecting and reviewing "all official records, files, and data including all material that is incorporated into each student’s cumulative folder."

Although that act specifically refers to the access rights of parents, it provides that "whenever a student has attained 18 years of age or is attending an institution of post-secondary education, the permission or consent required of and the rights accorded to the parents of the students shall thereafter only be required of and accorded to the student."

The only individuals or agencies authorized to see a student’s record, other than the student, without the student’s written consent, are school officials with "legitimate" educational interests, officials of other schools in which the student "intends to enroll," and certain government representatives. Students interested in reviewing their files must see the Registrar or Information Processing Specialist.

The College may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, if a student does not wish for the College to disclose directory information about himself/herself, the student should notify the Registrar in writing at the start of any semester while enrolled at the college.

An amendment to the Family Educational Rights and Privacy Act of 1974 and the Campus Sex Crimes Prevention Act (P.L. 106-386) requires all institutions of higher education to advise their campus community of where information concerning registered sex offenders in North Carolina can be obtained. In accordance with this amendment, the following Web address contains registered sex offender’s information for NC:

A copy of the release form can be found by clicking here.

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What is a Program Evaluation?

The Program Evaluation is a report that helps track a student’s progress toward completion of their degree program. It does not replace advising by academic advisors.

You can view your online program evaluation at any time, 24/7, using WebAdvisor. You should check your progress at the completion of each semester, when you are meeting with your advisor and when you register for additional courses.

NOTE: Apply for graduation during your last semester of enrollment. Check for graduation application deadline dates.

What do I do if my major is listed incorrectly?

To update your major you can complete the Change of Program Form at the Records and Registration Office in Suite 100, Student Services Center. In the meantime, you can run a "What-If" evaluation.

The "What-If" option allows you to run a degree evaluation for any available program/major.

Does my Student Degree Evaluation include the classes I am currently taking? Yes, you can run an evaluation for a future term that you have already registered for; it will include those classes as well.

What if I disagree with my evaluation?

If you disagree with any areas of the report, discuss this with your advisor. It may be a matter of substituting a course to meet a particular requirement. The program evaluation does the best it can to fit your courses into appropriate areas. Sometimes, there are multiple areas that a course could fit into and it will choose one. Unfortunately, the evaluation does not know where you meant the course to fit into your program. The Records and Registration Office processes approved course substitutions when you apply for graduation.

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Curriculum Transcripts (Official/Unofficial)

Electronic PDF, mailed by US Postal Service, In Person Pickup or via Electronic Exchange, $5.00 per copy plus processing fees.  (Additional charges apply for Express and International mail).  There is no charge for "unofficial" transcripts.

High School Equivalency (formerly GED)

All North Carolina High School Equivalency (HSE) records (GED, HiSET and TASC) transcripts will be handled by Diploma Sender at www.diplomasender.com.

Note: Transcripts from high schools, other colleges, or universities sent to Roanoke-Chowan Community College for the student file are not to be copied or released. Those transcripts must be obtained directly from the institution of origin.

Transcripts Request Form

Student may request verification of their enrollment at the College through the Registrar’s Office. Verification requests for the current semester will not be processed until after the census date for the semester.

Enrollment Verification Form

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